About Us
Puget Sound Instrument, based in Orting, Washington, is a distinguished provider of communication and surveillance solutions, catering to a diverse client base. Renowned for our specialization in Motorola Solutions and the advanced digital radio system, MOTOTRBO, we offer an expansive selection of two-way radios that include basic to advanced digital systems with features such as digital voice and data, integrated GPS, and sophisticated encryption. Our mission is to arm businesses with premium communication and surveillance tools, backed by competitive pricing and a commitment to customer satisfaction.

Job Overview:
We are seeking a highly detailed and organized Office Administrator to join our team. The ideal candidate will be exceptionally detail-oriented, organized, and have excellent communication skills. As an Office Administrator, you will be pivotal in ensuring the smooth day-to-day operations of our office, managing administrative tasks, and providing support to staff members.

Responsibilities:

• Provide administrative support to ensure efficient operation of the office, including managing phone calls, emails, and correspondence.
• Handle shipping and receiving: receive, inspect, and record incoming shipments; coordinate with vendors and carriers to ensure prompt delivery of goods; prepare shipping labels and documentation for outbound shipments.
• Coordinate the shipment of all outbound and inbound repairs.
• Stage orders for service personnel for upcoming jobs, coordinating with purchasing if items are needed.
• Stage orders for deliveries and customer pickups, and notify customers when their order is ready for pickup.
• Receive and log incoming repairs from customers or internal departments.
• Maintain electronic and physical filing systems.
• Monitor office supplies and place orders when necessary.
• Generate and format reports according to manufacturer’s specifications and deadlines.
• Collaborate with the operations manager to conduct monthly inventory.
• Assist with inputting service invoices in QuickBooks.
• Be willing to learn and master new duties as required to enhance office efficiency and support changing business needs.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• Proven experience as an office administrator, office assistant, or relevant role, demonstrating a high level of detail orientation and organizational skills.
• Strong planning and organizational skills in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Experience with QuickBooks or similar accounting software is highly desirable.
• Ability to multitask and prioritize daily workload.
• High level of discretion and confidentiality.
• Exceptional attention to detail and problem-solving skills.
• Familiarity with office management procedures and basic accounting principles.
• Quick learner and adept at self-study, capable of rapidly adapting to new systems and processes.

Job Type: Full-time

Pay: $22.43 - $23.69 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Microsoft Office: 5 years (Required)
• Administrative experience: 5 years (Required)

License/Certification:

• Certified Notary Public (Preferred)

Ability to Commute:

• Orting, WA 98360 (Required)

Work Location: In person